Top 5 Best organizational tools in 2019?
Below is an overview of these project management tools, with screenshots, functionality, prices and our rating.
Basic concepts of project management
What are the project management tools?
When we talk about project management tools, we are talking about two things:
- Reports, graphics, briefs, plans and documents that a project manager produces and uses to do his job.
- The Project Management Software, which includes graphic and reporting generation, document sharing, budget monitoring, communication, etc.
In this review, we use the term “project management tools” to talk about the second definition – software. To get great resources on other types of tools (reports, graphics, memoirs, plans), start by taking a look at Guide to Project Manager Digital “How to Do” .
Why use project management software?
Whether in agencies, marketing communications or consulting, without good project management software, we find ourselves drowned in the ocean of spreadsheets, post-it sheets and paperwork. As a project manager, our toolkit may be the only thing that keeps us from throwing the baby out with the bathwater and having a total collapse. To carry out the projects, we need the right tools to carry them out.
What is an Agile project management tool?
Agile tools are project management tools designed to support an Agile methodology, whether it be Scrum, Kanban, Scrumban or other hybrid Agile methods. Here are some examples of Agile tools:
- Pivotal Tracker
Find other Agile tools in my full review of Agile project management software.
Which is the simplest project management software?
According to user comments, here are some of the easiest project management software tools to use.
They have all received praise for their intuitive navigation, simple interfaces and good training resources that make them easy to use.
Is Jira a project management tool?
Yes. Jira, a tool developed by Atlassian, started as a software development tool, but it is now used for bug monitoring, problem management and project management. It is designed to be used in the development of Agile software and offers tools such as Scrum tables, Kanban tables, roadmaps, workflow management tools and project reporting functions as well as a development application software.
How do you assess project management software?
There is a symbiotic relationship between our project management tools and techniques. Choosing the vouchers for each single case is common practice, but you can start with the basic criteria I use to assess project management software:
- User interface: is it well designed with clear displays and intuitive navigation?
- Ease of use: is it easy to learn? Does the company offer training, tutorials and technical support and services to users?
- Features and functionalities: does it provide key project management functionalities such as task management, planning tools, reports, file sharing, collaboration tools?
- Integrations: easily synchronizes with other business tools?
- Value for $: is the price reasonable given its characteristics and capabilities?
You have just realized that you are not looking for project management software? Take a look at other useful tools:
- Resource planning software to help you allocate equipment, rooms, staff and other resources.
- Workflow management software to streamline your collaboration, documents and workloads from start to finish.
In this article, you will find an expert review of project management tools so that you can choose the best project management software for your projects.
In rapidly evolving digital agencies, the average project manager probably uses a dozen different project management applications to stay playing with his constantly evolving to-do list. This article will help you clarify the options for choosing the right project management software by answering some common questions and offering a comparison of project management tools as well as the criteria used to evaluate them.
Compare and quickly evaluate the 15 best project management tools
Project management is a very large sector of activity. As part of the review of our project management tools, we have selected the platforms that best suit agency environments. Of course, some of them can adapt to different environments (IT, health, finance), but we focus on how they work for digital agency teams. These include:
- Software development projects
- Web agencies
- Creative agencies
- Digital marketing agencies (although you might be luckier with our specific review on project management tools from marketing agencies)
You want help to narrow down the options?
This tool is very useful. We teamed up with Crozdesk to give you access to their “Software Finder”.
If you enter certain details about your project and the functionalities you are looking for in a project management tool, a list of tools corresponding to your preferences will be generated. You provide your email, and they send you a nice PDF guide with a summary of your best options.
The best – Project software that does only one thing
But what is a “good project management tool” ? There are a lot of tools that do a single job related to a project, really good. These are tools specializing in project management planning, scheduling, monitoring of milestones, communication, task management, reporting, etc. Tools like Slack, Microsoft Project, Harvest and Dropbox are examples of these specialized project tools. Specialized tools can be great, especially for a small team, or when it comes to working with specific needs or few customers.
Project management tools allow you to work smarter
However, if you are not careful, you end up with an online SaaS project software collection that does not synchronize properly. You use a communication tool, another for file sharing and yet another for task management. And you end up entering the same data in each application.
There may be a better solution? Instead of using dedicated tools and linking them manually, use a project management tool with an integrated shared data functionality. This facilitates better briefing, contextual communication and simpler management of project teams and clients.
What makes a good project management tool?
In defining a good digital project management tool, we have focused on tools that facilitate the “practical” aspect of a project. It means bringing people together to create something incredible in the digital world.
So what does it take to deliver a digital project? We have identified five key aspects of functionality which, in our opinion, facilitate the realization of digital projects. You can use them to get rid of your post-it, spreadsheets and emails as well as to run your project more efficiently.
- Task lists – Projects consist of subtasks and sub-tasks, checklists and tasks to be done. It is essential for the proper execution of a project to be able to determine what should be done, when and by whom.
- Timelines – Gantt deadlines, calendars and diagrams help you know where the tasks lie in a larger project. This is the key to being able to deliver a project on time.
- File sharing – No one likes to waste time searching for files at random. The ability to organize and share project files and key information is important to carry out a project effectively.
- Communication – Project-specific contextual communication to resolve things quickly and chat with your team and client is vital to keep tasks on track.
- Reports – As project managers, it is our duty to know whether our project is on the right track or not. It is therefore essential to know the progress of the tasks of a project, whether it will be delivered on time or not?
But you are missing things …
Yes a lot. With all project management software, a distinction must be made between what is essential and what is not. In our criteria for project management tools, we focused on the execution of a project. This means that we have not focused on planning, billing or other functionalities. This is why we did not focus on the pre-project estimate, or on the post-project aspects of the project management software. See our article on the best resource planning tools, if you’re interested. That said, there are many similarities between these tools. We have tried to highlight the functionalities or characteristics that we believe make them unique.
What do you think?
What do you think is missing in this assessment of project management tools? You have different criteria for choosing a project management tool for your agency or studio? We would like to have your suggestions, advice or ideas on the use of this type of project management software. Why not share them using the comments below?